Creating Your Bar/Bat Mitzvah Budget and Planning Timeline

Priorities and budgets have changed. Check out our updated checklist, here.

Bar Mitzvahs, Bat Mitzvahs and B’Mitzvahs are once in a lifetime celebrations, and they require extensive attention to detail in order to run as smoothly as we dream them up. One small oversight or failure to plan could drastically alter plans for the whole event. If that sounds worrying, fear not. We’re in the business of making the planning process as easy as possible and have built long and lasting relationships with dependable vendors. To ensure you are planning effectively, follow our timeline and this categorized checklist we personally rely on to ensure we are budgeting and planning our Bar/Bat Mitzvahs thoroughly.

 

  • Printing

  • Envelope Addressing

  • Event Website

  • Postage

  • Save the Date

  • Thank You Cards

Venues

  • Outdoor Venue

  • Restaurant

  • Public Park

  • Synagogue

  • Banquet Hall

  • Hotel Ballroom

Planner/Coordinator

  • Month of Event Coordinator

  • Party Planner

Service

  • Custom Kippot

  • Tallit and Bag

  • Printed Programs

  • Tutor

  • Bima Flowers

  • Kiddish Luncheon

Catering

  • Linens

  • Signature Drink

  • Challah

  • Desserts

  • Custom Cake

  • Candy Bar

  • Food Menu

  • Beverage

  • Alcohol

  • Dishes

  • Glassware

  • Utensils

Entertainment

  • Photo Experience

  • Interactive Game Rentals

  • Roving Entertainment

  • Montage

  • DJ/MC

  • Band

  • Dance Motivators

  • Dance Floor Lighting

Photo/ Video

  • Albums

  • Enlarged Prints

  • Framing

  • Pre-Event Photos/Video

  • 2nd Shooter/Camera or Video Person

  • A/V for Streaming Service

 Lighting/Décor

  • Furniture, Table and Chair Rentals

  • Table Linen

  • Draping, Backdrops

  • Sign In Element

  • Candle Lighting Ceremony

  • Uplighting

  • Pinspot Lighting

  • Logo Design

  • Flowers

  • Place Cards

  • Centerpieces

  • Event Signage

  • Menus

  • Balloons

Personal

  • Hair

  • Makeup

  • Jewelry

Transportation/Security

  • Additional Security

  • Shuttle Buses/Vans

  • Valet Parking

Giveaways

  • Socks

  • Edible Party Favors

  • Custom Party Favors

  • Dance Floor Give-a-ways

Additional Elements Worth Considering

  • Tent

  • Shabbat Dinner

  • Sunday Brunch

 

Helpful Tips

That concludes our comprehensive list! Of course, you don’t need to opt in for everything listed here, and you may even want to factor in some personal things that aren’t listed here. However, this list should serve as a helpful guide for the majority of your planning needs. To supplement it, here are a few more tips you should keep in mind.

· Prioritize establishing and following through with your biggest needs early on in the planning process.

· Once you have a list of all elements you intend to include, research their costs individually. This way, you can start to determine a realistic yet manageable budget.

· Have your budget in mind when discussing options with your vendors.

· Review each vendor contract carefully to be sure it includes everything you asked for.

Plan Your Bar/Bat Mitzvah with Help From Innovative Party Planners

Innovative Party Planners is your resource for event design and planning in Maryland, Washington, D.C., Pennsylvania and Virginia. To learn more about our event planning services and how we can help make your event one of a kind, contact us here or call (410) 998-9999.

Heidi Hiller