Mastering Your Event Budget

Party planning should be enjoyable, right? From selecting the perfect linens to choosing a playlist full of your favorite jams, the process can be seamless and fun-filled. However, one of the biggest roadblocks that many families and individuals encounter is a single ominous word—budget. Working out a budget might seem simple, but it’s anything but easy. How can you master the art of the event budget and get back to the fun parts of party planning? 

Creating an Event Budget

We always suggest starting the budget conversation as early as possible in the planning process. Because the budget affects so many parts of your event, from the venues that are available to the food you can snack on, it’s important to have the parameters defined. Many of the best vendors and venues are booked far in advance, and your budget will directly affect what options you have to choose from. In general, you should start with a guest list and an approximate head count. Over the months, that list and count might change. However, you will have a good idea of how many people you will need to entertain and feed. 

Once you have your guest list and approximate head count, you can start budgeting out all of the various elements that combine to make an awesome event. Use the helpful event element and budget checklist attached to think about what you want. Things like save the date cards might seem relatively inexpensive, but when you add in calligraphy and postage, they could put a significant dent in your stationery budget! 

Next comes the hard work. Innovative Party Planners can help you in contacting different vendors to receive quotes for everything that you need for your party. It’s important to get references, see examples of the vendor’s work and price everything out. We can help you to find reliable vendors with a great body of work and narrow down your options to find exactly what you are looking for. We can also help to guide you through the inevitable sticker shock that can occur. Sometimes deciding to DIY can cost you more time and money than outsourcing the work, even if the initial price tag seems like more than you want to spend. 

When using up your budget, it’s important to consider the things that are most important to you. Is having the most sensational dinner at the top of your list? Or does a great band to help you dance the night away matter more? Prioritizing can help you to ensure that you spend the most on the things that matter to you the most and don’t overspend on little things like linens. 

Make Party Planning Easy with Innovative Party Planners

Innovative Party Planners never assumes, and we make it our mission to plan and execute the most amazing parties possible. We will walk with you through every step of the planning process and leave no question unanswered.  

Keep Up with The Latest Event Ideas with Innovative Party Planners

Innovative Party Planners is your resource for event design and planning in Maryland, Washington, D.C., Pennsylvania and Virginia. To learn more about our event planning services and how we can help make your event one of a kind, contact us by clicking here or call (410) 998-9999.