When is it Time to Hire a Party Planner?

Venues, caterers, entertainment, decorations, invitations, photographers, floor plans, seating charts, timelines, place cards, and party favors. These are just a few things that have to be planned and executed seamlessly to successfully pull off an event. Does all that seem exhausting to plan by yourself? That’s why we’re here! Here is a list of the unique services Innovative Party Planners provide to take the stress out of the preparation process.

Day (or Month) of Coordinator

Many of our clients have planned out excellent events by themselves, but they need a little help with the execution on the day of. After all, it’s impossible to give your undivided attention to ensuring the party runs seamlessly whilst fully enjoying the party. As your Day of Coordinator, we can operate within the framework of your plans to ensure your celebration unfolds as you wished.

Critically, we prefer to meet with hosts prior to the party in order to get a sense of the décor and event logistics. We also like to touch base with all our clients’ vendors ahead of their event day as a safety net for mistakes, oversights, and really anything else we can think of to ensure the event goes as smooth as possible! With all that context, we can guarantee that even the littlest details are accounted for.

Party Planner

Party planners are akin to project managers. They are brought in when clients require more logistical support, as they prepare for their event. If you could use help with navigating all your vendors, staying on track with tasks, meeting deadlines, and staying within your budget, this is the service for you! The level of assistance we provide is fully up to each client!

Generally, our purpose is to handle all the moving parts that go into planning an event. That includes critical tasks like creating floor plans and serving as our clients first point of contact when it comes to establishing fundamentally important relationships with the venue, catering, audio visual experts, and rentals. With our long-established industry contacts, we can hire the vendors to make it all happen and work closely with the vendors on details like load ins and timelines.

Event Designer

When we started Innovative Party Planners 25 years ago, we made a name for ourselves by creating quality handmade decorations for bar and bat mitzvahs. Fast forward to present day, and we are able to use our event designing prowess to create a cohesive and memorable aesthetic across all of our events. For a recent taste of what we can bring to the table (literally!) as event designers, check out our recent photos from a lovely autumn wedding.

But Wait…I Need Multiple Services

People often call us asking for one of these services but inevitably describe something else, or even a blend of multiple services. Or perhaps they hire us to do ‘Month of Coordination’ but realize they really are using us as more of a planner. That is totally fine! The beauty of our model is that we offer our services by the hour, making it easy to add more services or change your scope to get exactly what you need.

Episode 101, Mastering the Mitzvahs Podcast

For more information on the different services we offer, check out our recent interview on Mastering Mitzvahs Podcast, Episode 101. Before talking themes, we talked about the differences between event planning, event design and 'day of' event coordination. If you are planning an event (and it seems live everyone is right now, finally!), start by watching this episode.

Choose the Right Vendors with Help from Innovative Party Planners

Innovative Party Planners is your resource for event design and planning in Maryland, Washington, D.C., Pennsylvania and Virginia. To learn more about our event planning services and how we can help make your event one of a kind, contact us by clicking here or call (410) 998-9999.