When Is It Time to Hire a Party Planner: The Reasons You Need a Party Planner for Your Event

Whether you’re planning a once-in-a-lifetime event like a wedding or an annual family reunion, it can feel like your to-do list is never-ending. There’s nothing wrong with spending your own time and effort coordinating your event, but do you really want to miss out on the benefits of taking the time to hire a party planner?

Even the most motivated party planners can start to lose steam as the weeks go by. When is it time to hire a party planner? What are some of the reasons you need a party planner for your event? We’re here to help!

What Is a Party Planner? 

When you have a big project to execute at your office that requires multiple departments working together, who is in charge? In most cases, it’s a project manager. Your party planner can act as a project manager for your event, whether it’s a multi-day party or a small afternoon gathering. As you hire a party planner, you will be able to specify what you need assistance with and work hand-in-hand with the team.

Are There Different Types of Party Planners?

Yes! When you hire a party planner, you can choose from a variety of different types of planners.

Day or Month-Of Coordinators

These coordinators help ensure that the day of your event is executed seamlessly. If you’d like to handle all of the advance planning on your own but still be able to enjoy your event without talking to vendors or tipping the bartenders, we can handle it for you. Day-of or month-of coordination must include advance meetings to learn about the event logistics, coordinate with your venue and vendors before the event, and understand your event priorities and all the details to ensure a memorable occasion.

While we can adapt our services to meet your needs, traditional party planning is often a better fit compared to day-of coordination. As a team, we are there to put out the many small fires that might pop up before, during, and after the event. However, if we didn’t help build the house, it can take longer for us to put out the fire. Letting us help create the event through vendor selection, organization, and pre-planning will enable us to be as agile as possible.

Party Planners

Traditional party planning involves managing all aspects of an event. This can include assisting you with venue and vendor selection, menu selection, event layout, coordinating your timeline, and consulting with audio-visual experts. Party planners, like the team at Innovative Party Planners, have long-established industry relationships that allow you access to high-quality vendors who prioritize your event. Party planners speak the language and can inform the vendors of your event goals and determine the best and most creative solutions for your event’s success.

Event Designers

The event designing process is similar to the party planning process, but it goes further into the aesthetic of the event. Details such as the linens, lighting, and all the small things that make your event an engaging and memorable event experience are all considered during the design process. At Innovative Party Planners, we work hard to create cohesive and memorable events that are visually stunning.

When You Hire a Party Planner Do You Have to Choose Only One Type of Service?

No! When you hire a party planner from Innovative Party Planners, we will start the process by consulting with you about your needs and goals. In many cases, you might think that you need to hire a day-of coordinator but could benefit more from a traditional party planning experience. And, because we bill by the hour, we do not label what you require and are available to consult on the entire process.

Once you contact us, we’ll review the reasons you need a party planner with you to ensure your needs are met. All our planners are capable of handling the entire process, and we are willing to work with you to fit our services within your needs and budget.

When Is It Time to Hire a Party Planner?

It is never too early to hire a party planner. If you find yourself considering the reasons you need a party planner and putting off the initial consultation, there is no need to do so! We are happy to work with you at any stage during your planning process, and we can adjust our services to meet your needs.

Hire a Party Planner From Innovative Party Planners

Innovative Party Planners is your resource for event design and planning in Maryland, Washington, D.C., Pennsylvania and Virginia. To learn more about our event planning services and how we can help make your corporate event one of a kind, contact us by clicking here or calling (410) 998-9999.